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Trello Vs. Notion: Which Is Right For You

Trello Project-management Vs

Need to compare Trello vs. Notion? Look no further. You’ve come to the right place!

You’re probably one of those people who simply have too many things on their plate, which makes prioritizing and setting clear goals hard. Your day-to-day looks overwhelming, and your tasks are overflowing. We know the feeling! So, now you’ve turned to productivity apps to help make your life a little bit easier. However, which one is the right tool for your needs?

Whether you want to facilitate your work, academic performance, or even your personal life, productivity apps can boost your productivity and help you take control of your tasks. Trello and Notion are 2 excellent tools that guarantee that you see your work done.

Before we jump into the comparison, we want to clear things up; there is no right or wrong answer. They are both excellent tools to get things done, but it all comes down to your specific needs and personal preference. We’re here to provide information on use, flexibility, pricing, integrations, and collaboration and help you choose the right one for your needs.

In this guide, you’ll learn:

  • Trello Vs. Notion: Key Differences
  • Trello Alternative: What Is Notion
  • Notion: Key Features
  • Notion Alternative: What Is Trello
  • Trello: Key Features
  • Trello Vs. Notion: What Is the Right Tool for You

Let’s do this!

Trello Vs. Notion: Key Differences

1. Cost

Trello offers a free forever use of the app with unlimited users. If you opt for a paid version to unlock more capacity and advanced features, prices start from $5 per month billed annually. If you want to collaborate with your team more efficiently, your next best option is the Premium plan at $10 per month. They also have monthly plans that are slightly more expensive, but allow you to opt-out any time once your subscription elapses.

Trello pricing

On the other hand, Notion offers a free version as well, but you can add only a limited number of guests. If you plan on expanding your guests, you’ll need to upgrade to a Personal Pro plan starting from $4 per month. Finally, there’s the Team plan at $8 per month for team collaboration. So, all in all, Notion’s cost is a bit more affordable than Trello’s if you’re price-sensitive.

Notion pricing

2. Complexity

If you’re looking for an all-in-one productivity app, Notion might be the way to go. The app is more of a stop-to-shop platform rather than specializing in one thing, as Trello does.

So, for example, Notion offers project management, but there are better project management tools; it’s suitable for note-keeping, but there are better note-keeping tools. That’s because the app’s concept is having everything in one place, jacking all trades but mastering none.

Notion Project Management tool

Source: Notion

That being said, Trello is more of a specialization app to the project management breed. If you’ve never used a project management tool, Notion might be a bit disappointing for you with its many features and possibilities when you only want to focus on one.

3. Ease of use

Trello is pretty straightforward to use for your daily project management tasks. It’s based on Kanban boards that let you create to-do lists and cards with your tasks. Its user interface is fun and comfortable to use, with drag and drop-based options on organization workflows. It’s transparent and lets you keep your projects and team aligned.

Trello Kanban Boards

Source: Makeuseof

Notion, on the contrary, is a bit more complicated when it comes to creating boards and managing workflow. Although it seems easy to use, in reality, it requires more time and planning. So, if you’re hoping for a quicker option, Trello has its advantages.

4. Integrations

Moving on to integrations, having a productivity app that allows you to connect it with other apps such as your drive or social media is essential for smooth workflows.Trello offers hundreds of power-ups and power-ups for reporting, task management, social media, Google products, CRM, or cloud storage apps. The possibilities are endless!

Notion offers as well some integrations via third-party applications, but the list is very limited. Although it’s expanding its possibilities, it hasn’t reached the level of Trello. So, we’d say that Trello has the clear upper hand here.

Trello Power-Ups

Source: Makeuseof

5. Flexibility:

Although both apps offer Kanban-based boards, we’d say that in the Trello vs. Notion comparison, Notion is a more flexible tool. That’s because it allows you to opt for customized interfaces, create databases or make calculations without installing power-ups.

Trello is user-friendly, and with its recent update, you can now choose how you want to view your boards, navigating from timelapse and table to dashboard and calendar. However, for a more advanced workflow, you’d want to get a power-up such as Blue Cat Reports that lets you report and analyze your data.

Blue Cat Reports

6. Collaboration

If you plan to use productivity apps solo, this criteria is not a deal-breaker to you. However, if you want to collaborate with your team and invite users to the app, it’s an essential factor to consider.

In our Notion app review, we point out that although the tool lets you invite your team members, it doesn’t show notifications on recent changes in workflow, the latest updates, or upcoming deadlines.

With Trello, it’s much easier to invite team members, assign them tasks, clear out priorities and keep your team on the same page. So, the winner here is Trello.

7. Customization

Ahh, that’s a tough one! Let’s say that both tools offer many customization opportunities, with Notion having a slight advantage.

Trello is fun to work with, as it has a robust design that is simple to use. You can do just about anything from beautiful imagery to labeled cards and automation. However, you might need to get power-ups to unlock more customization options, which is not the case with Notion.

Notion is by itself a great tool for creating a beautiful dashboard that fits your needs. You can add colorful backgrounds, use different blocks, import your data and customize your experience. No need for power-ups here; that’s why it’s favored with this criteria.

Notion Customization

Source: Makeuseof

8. Mobile Apps

Lastly, the responsiveness of mobile apps is also essential when working with a productivity app that you want to carry with you. Trello’s mobile look and feel offers the same fun experience as the desktop version, making it truly valuable. But, of course, Notion doesn’t fall behind on good looks and experience. So, for mobile usability, we’d say we have a tie.

Trello Mobile App
Notion Mobile App

Source: Makeuseof

Trello Alternative: What Is Notion


For the productivity app virgins, Notion is a note-taking and project management tool that allows keeping everything that life throws at you in one place. Used for task management in personal or collaboration work, it can work as your to-do list, your note-keeping diary, or your advanced team management software. Unlike other productivity apps, Notion’s strength lies in doing everything and doing it well. It functions like a multitool that was made to be flexible.

Notion: Key Features

Notion’s concept is providing a go-to tool for note-keeping (like OneNote), to-do lists (like Todoist), calendar (like Google calendar), project management (like Trello), and data management (like Airtable). It’s a great tool for generalists.

Notion Key Features

By replacing all these apps, you will be able to keep your work in one place for your whole team, making your life easier. Is Notion good? Yes, it is! It’s not by chance one of Trello’s more prominent competitors. Notion’s key features focus on:

  • Project management - Notion kanban boards allow you to create customized tables and lists for your different workflows.
  • Task management - Notion productivity lets users organize their tasks with notes, wikis, Notion kanban boards, databases, calendars, and reminders.
  • Note-keeping - Either you want to put your ideas down or gather important info for your team onboarding process, note-keeping is accessible here.
  • Integrations - Although the list is not extensive yet, Notion offers a variety of integrations without needing to install power-ups.
  • Team collaboration - Invite your team in the app, assign them tasks and get everyone on board with collaborative notes.

Notion Alternative: What Is Trello

Trello is a tool focused on project management services based on kanban boards, lists, and cards. It’s fun, it’s flexible, and it’s free! Initially created in 2011, then bought by Atlassian in 2017, it now has more than 50 million active users. Trello’s strength lies in simplicity. It’s not a Swiss army knife for different uses, rather than a specialized tool for project management. It does one thing, and it does it well.

Trello: Key Features

Trello Key Features

Using Trello for kanban boils down to a fast and smart organization workflow. Trello’s interface is beautiful to work with, as you can customize your boards with images and colors. Its fluid drag and drop functionality makes everything smooth and easily customizable. Its key features focus on:

  • Project management - Optimal when used in combination with power-ups that allow you to create burn-ups, burn-downs, CFD, or cycle time charts.
  • Task management - You can use Trello’s existing boards or templates and customize them to your own project. Use checklists, attach files and add colored labels to make your task lists even more manageable.
  • Integrations & reporting - Trello allows you to take your workflows to the next level with hundreds of power-ups and integrations. A power-up like Blue Cat Report is your best ally for analyzing your team’s efforts and task completion.
Project Management Sample Board

Trello Vs. Notion: What Is the Right Tool for You

So, which one is the winner in our Notion vs. Trello comparison?

As we said before, our goal is not to find a winner because each tool was made to serve different needs. Therefore, there is no right or wrong answer, rather than suitable or not suitable to your needs.

For example, if your goal is solely project management, Trello is the way to go due to its quick and straightforward functionality.

If, however, your goal is gathering all your productivity needs in a well-rounded tool, Notion might be the way to go.

Generally, Trello has the upper hand in integrations, collaboration, and ease of use, while Notion is more suitable for price-oriented users that want all in one.

Enhance Your Productivity With Blue Cat Reports

Trello can be an excellent data source to manage your next project more efficiently. Download the Blue Cat Reports power-up and get the most out of the popular productivity app.

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