While Trello is an excellent tool, it can be a bit of a "blank slate" when you get started. It is hard to know how best to set things up for your team, or if you are doing things which will cause you problems down the line. Well, tremble in fear no longer! as we show you the top 13 best Trello board examples for improving your workflow, aiding your project management, planning creative tasks, tracking weekly team meetings and setting long term goals.
We have gone through all the Trello board templates to find the best board examples for you to download or take inspiration from to help you improve your workflow and productivity in 2022.
If you need daily, weekly or any other kind of reporting, combine your boards with the Blue Cat Reports plugin to enhance your productivity with our data analysis and charts.
Trello boards allow you to create an organised workflow and keep yourself and your team on track to complete tasks within your deadlines. You may benefit from making your Trello board into a template or downloading a pre existing template if you often find yourself doing similar tasks with the same milestones.
Templates allow you to start new boards with the same setup as you have used previously, thereby saving you time and a lot of headaches.
As a Trello Premium member, you can create templates specifically for your needs or use one of the publically available templates from the Trello user community and adapt it to your specific needs. We have linked each Trello template recommended in this post so you can find them easily.
The number of boards available to you will depend on the type of Trello subscription you purchase. For example, a free user can open up to 10 work boards at a single time, whereas a paid member can create an unlimited number of boards.
You can then use a reporting and analytics tool like Blue Cat Reports to visualise different aspects to your Trello board usage. For example, here is an automatically generated graph on work completed over time:
The beauty of Trello is that you can personalise the number of boards you use and how you use them to suit your work style and goals. We recommend setting up a number of different boards to track all aspects of your work and personal life in one place. You may need to play around with the number of boards you use to find the right combination for your workflow.
Here are a few of our favourite Trello board templates.
If you struggle to keep on top of your workload and stick to strict deadlines, these productivity Trello sample boards are going to be a godsend for you. These boards are great for helping you manage your time so that no critical tasks end up getting left behind.
This comprehensive template is your one-stop shop to help you organise everything in one place. Keep all your important notes and brief outlines of what you need to get done daily or weekly on this board. Then plan each task in more detail on your other boards.
This board includes sections to organise your actionable projects, thoughts and ideas, waiting lists (anything you are waiting for approval from your superiors or for tasks to be completed by your team), meeting agendas, and reference materials.
The daily task management template is a simple yet effective way to keep tabs on your to-do list for the day.
This template is essentially a running notes tab turned to-do list. Use this board to keep track of tasks you complete daily, such as approvals, meetings with the team, and checking your email inbox. The backlog column acts as a brain dump for all the tasks you want to complete at some stage. You can then move them over from the backlog category into your daily to-do list.
If you manage a team, these templates are great for keeping track of everyone’s work and help you assign work to each team member in one place.
As a project manager, you need to track your tasks and your team effectively. This Trello board idea can help you do just that using a five-category system to manage your work assignments.
This Trello board example allows you to track the progress of a task. Move each job from a concept to action and then follow it through every stage of completion.
There is also a column to allow you to see statistics on the task. If you find using statistics helpful, use Blue Cat Reports to get a report on anything with our easy to use drag and drop plugin for Trello.
You may also find this post helpful as a project manager: the easiest way to ace Trello for project management.
Effective team meetings can help keep your employees happy and improve your teams work efficiency. Use this board to keep track of what was discussed in your weekly meetings, set the agenda for the next meeting and reference old meetings.
If you work remotely, you may also find this board on remote team meetings useful.
Since the pandemic, the number of people working from home has increased exponentially. If you and your team no longer work at the same location and often meet through video chat, these Trello boards are great for keeping you on track and sharing ideas through online communications.
Unite your team with this bonding template. Set up a column on this Trello board for each department with a subsection for each team member to fill out. This board can be a great way to make it easier to introduce new employees to the group and help them feel more connected to their team.
You can also include a section for references so the whole office can access information such as budgets, forms or contact information.
Collaborate with your team and between teams with a board that lets you brainstorm new ideas and innovative solutions to any problems that arise.
Use the left-hand column to identify the problems and use the right-hand columns to discuss solutions. Allowing your team to share their ideas openly can help you work together to develop a viable solution to your problems.
You can also keep tabs on your personal goals using Trello. Feeling on top of your aspirations and having clear monthly and yearly plans for your professional development and personal life can help you feel more motivated to achieve more things within the workplace.
As the new year approaches, set aside an hour or two to set up your annual goals. Then use this board to break each goal into manageable portions to achieve each month. Not only can breaking a goal into chunks help inspire you, but you can also get a greater sense of accomplishment when you can use the notes within the board to look back on the progress you have made at the end of the year.
Another way to organise your personal goals is to use a holistic system by which you can see your goals set out by short-term (1-2 weeks) and long-term objectives (2-3 months). This is a great system to use if you like to set a few smaller goals throughout the year as your aspirations and interests change.
Trello is an ever popular choice for Agile Teams. It's simplicity of use and the fact the team can easily create the Board layout they want means you get a board the team actually updates. No matter what bells and whistles your project management tool has, if the team doesn;t update it it's essentially junk! Check out our top Trello templates for Agile Teams.
Take control of your Kanban team with this template from Corrello. With lists for your team backlog, in progress work and completed cards. While you can easily customise the lists in Trello there is a good starting position here, including the abilty to see the state of your 'waiting for' queues. This helps see where work is building up in the process making it easier to track and eliminate bottle necks.
Scrum is probably the most popular project management process since waterfall, and about as controversial these days :). This template board has everything you need to get your team started with Scrum in Trello. There are also some great tips on getting started with Scrum as part of this template, so it is worth checking it out even if you go ahead and create your own board anyway.
As well as general boards, there are a host of project-specific board templates you might find helpful. Here are some examples of our favourite boards for specific jobs, or you can have a browse on the Trello community page for specific boards tailored to your interests.
If you want to get your small business online or start a website for fun, this Trelllo board idea is just what you need to plan, design, launch and backup a professional-looking blog or website in just ten steps.
Each phase comes with a detailed checklist so you can track your progress, and before you know it, your website will be live and ready for use. You could also use this board to give your existing website a facelift to improve the aesthetics and user experience.
In 2020 nearly 900,000 new podcasts were launched worldwide, but this doesn’t mean the market is too saturated for you to get online and share your ideas with a community of like-minded people. If you have always dreamed of setting up a podcast for your small business, this Trello board idea has everything you need to get started.
Event Planning and Management requires some serious organisation skills. Check out our full guide to Trello for Event Planners for more ideas. We cover how to keep organised, manage multi-tasking, track time budgets and attendees and access your plan from anywhere. This simple template makes use of Custom Fields to track vendors, budgets and spend.
Trello boards can be an excellent way to track your tasks and manage your team. Download the Blue Cat Reports plugin to put your data to good use and improve your productivity. Our easy to use system has been designed to help you use your data analytics to boost your output and track important metrics to achieve more using Trello.